Minutes for January 30, 2025 – Board of Library Trustees
In attendance: Chair: Gloria Parkinson, Members: Jill Ashton, Jacqueline McGuire, Francisco Ramos, Mercedes Kiss, Director Marie Letarte
Invited guest: Town administrator Mike Ward
Absent: Marty Shaughnessy
Call to order at 6:00 pm by Gloria
No Public comment
Motion by Gloria to take town administrator first on the agenda, all approve
Discussion of grant timeline
Construction projects over $50,000 require Permanent Building Committee
Next meeting Feb 11 – library attendance to:
- Announce the award
- Confirmation of contract (M. Ward)
- Contract w/ state library board required
- Approval of OPM RFQ
- Library building subcommittee
- Creation of review team (2-4 people) to review responses for OPM
Hire Owner’s Project Manager (OPM)
Keeps project on task
Post RFP/Q for Minimum of two weeks, potentially 3
March 11 meeting or special meeting to approve OPM
Review team make recommendation
Library building subcommittee
March – OPM approval to create RFQ Application of architect
Meetings and presentations
MBLC will review estimate
Push meeting up to April
Budget update (from M. Ward)
State aid increase to schools
Funding student opportunity act
IT upgrade to town buildings, including the library
Two minute break
Approval of minutes for December
Motion to accept by Jaqueline, 2nd by Fracisco, all approve
Reports
Trustee reports (if any)
none
Director’s report:
Overall 2% increase in budget
Public program increase
Motion to accept budget by Jill, 2nd Francisco, all approve
Budget will be submitted immediately to Town Administrator for FinComm/SelectBoard joint meeting (TBD)
Highlights:
- Frankenstein exhibit
- Staff certified in first aid
- Loose schedule for legislative breakfast
- 8 am Friday, Feb 7
- Issues with fax and telephone resolved
- Contracting with website design company for website redesign – Renaissance Webs
- Trustees thank the Friends for paying for food for legislative breakfast
Subcommittee Updates
Advocacy – update on legislative breakfast Feb 7
Reviewed legislative breakfast schedule
Building – no meeting
Policy – no meeting
New Business
Updates on Legislative breakfast
Schedule reviewed
February 7th, 8 AM
Food paid for by Friends
Promotional subcommittee
Unfinished Business
“Thank you” acknowledgements of donation – tabled
Status of grant awards (MPLCP) – awarded
Confirmation of date of next meeting: Feb 25, March, 25
Adjournment at 7:59 by Gloria, 2nd Jaqueline
Minutes submitted by Gabrielle Turcotte