January 2023 Minutes

Minutes for January 24, 2023 – Board of Library Trustees

In attendance: Trustees: Francisco Ramos, Colby Armstrong, Karen Nugent, Wendy Neil, Sarah Laganelli, Director Marie Letarte

Gloria Parkinson arrived at 6:10 pm

Call to order at 6:01 by Wendy Neil

Public comment

Motion to approve minutes for December by Wendy, 2nd by Karen, all approved


            Chair reports

                        History pamphlet – 150th anniversary coming up, expand it, make it more available and more impressive, printed on heavier paper

                                    Timeline for the library being created right now for 150th

            Director’s report

                        Facilities, finances, fun

                                    Update cable, and wifi to be improved

                                    Security cameras installed in march (Maybe)

                                    Changing gendered bathrooms into gender-neutral restrooms

                                    Library building committee



                                    Draft budget – doesn’t include salaries, does include the amount of money for 5 extra operating hours

                                    New hours – possibly adding to Saturday afternoon, and Tuesday night, Sunday, the most popular hours based on the survey

                                    Legislative breakfast at Lancaster library February 17th @ 8am

Hoopla engage

New website, early stages

Facebook ads   

                        Friends update – 80 members, $6,000 dollars in bank

                                    Minigolf for March 17th and 18th, seeking sponsors for each hole

                                                Discussion on if trustees should sponsor a hole

                                    Next policy subcommittee meeting Feb 17

Strategic planning


            Subcommittee reports

 Subcommittee update: revisions of logo

                        Advocacy and outreach

Library legislative day March 15th in person at the Statehouse

                                    Visions and missions statements

           New statements proposed

                                    Flyer for non-book items

                                    The price range for the timeline project

                                    Estimate for new website – board must vote

                                    Motion to preapprove $16,000 dollars for the website renovations by Colby

Motion to preapprove up to $5,000 to create a timeline for the library history

All approve amendment of motion

The library participating in Memorial Day parade has been approved by organizer

December 6th party to officially celebrate 150 years

Recommend that Marie ask the Carnegie Foundation for construction building funds

            Update to be given next meeting

Motion to accept all 3 updated policies by Karen, 2nd by Colby, all approved


                                    Social media

                                    Museum passes

                                    De-certified library privileges

Motion to Approve proposed budget draft for FY24 by Wendy, all approved

Unfinished business – none

New business – none

Confirmation of next meeting: Tuesday,  February 28th, 2023

Motion to adjourn at 7:32 by Colby, 2nd by Wendy, all approved