Minutes for October 22, 2024 – Board of Library Trustees
In Attendance:
Chair: Gloria Parkinson
Trustees: Jill Ashton, Jacqueline McGuire, Director Marie Letarte, Francisco Ramos
Public Attendance: 1 member of the public
Call to Order:
- Called to order at 6:40 PM by Gloria Parkinson
Public Comment:
- No public comment
Approval of Minutes – September 2024
- Motion to approve draft minutes: Jill Ashton
- Seconded by: Francisco Ramos
- All approved
Reports
Trustees Report
- Chair Report:
- Discussion with the Ethics Committee
- Finalized Director’s Performance Evaluation
- Ethics and Trustees Grant Update
- Upcoming Selectboard Meeting – December 4 (Trustees to attend)
Director’s Report
- Budget, Activities, Facilities Updates
- Action Plan FY2026 Review
- Due December 1 – tabled for further discussion
- Annual Report Review
- Acknowledgment of trustees’ contributions
- Library budget is less than 1% of the town’s total budget
- Next meeting: Discussion on library hours & budget constraints
- Trustees appreciated the Director’s Report (July 2023 – June 2024)
Subcommittee Updates
Building
- Discussion on who would be a good fit for the building committee
- Summary of meeting with Jacqueline, Marie, and Gloria
- Recommendations:
- Create an infographic to explain project details
- Merge the grant timeline infographic from last year
- Generate interest & prepare trustees for public questions
- PowerPoint presentation planned for next meeting
Advocacy
- Building Advocacy & Committee Report
- Legislative Breakfast planned for February
Policy – Sustainable Library Certification Recommended Policies
- Air Quality Policy (Based on Massachusetts laws)
- No Idling Policy (Prohibits vehicle idling)
- Cleaning Products Policy (Aligned with Selectboard’s initiative to recycle & reduce toxins)
Motion to approve the policies (Air Quality, Idling, and Cleaning):
- Motion by: Jill Ashton
- Seconded by: Francisco Ramos
- All approved
New Business
- No new business
Unfinished Business
- Thank-you acknowledgments for donations – discussion tabled
- Staff/Director Self-Evaluations & Goals Updates
- Staff evaluations reviewed
- Staff will meet monthly with supervisors
- Status of Grant Awards (MPLCP) – No change
Next Meeting:
November 26, 2024 (Tuesday) at 6:00 PM
Adjournment:
- Motion to adjourn: Jill Ashton
- Seconded by: Francisco Ramos
- Meeting adjourned at 8:10 PM
Minutes submitted by: Gabrielle Turcotte
